Russia For You: Sample Programs

Destination
Season
Theme

ST.PETERSBURG CONFERENCE SUMMER PROGRAM (5* FOR 250 PAX)

01 September  2020
Country / city: Russia / St. Petersburg
Season: Summer
Theme: Conference & Congresses

 

Morning Activities
08:00 — 13:00

Lunch
13:00 — 14:00

Afternoon Activities
14:00 — 19:00

Dinner Evening Activities
19:00 — 00:00

Day 1
4 Jun
2021
Fri

MUST KNOW: St. Petersburg Description

MUST KNOW: St. Petersburg WeatherForecast

 

Arrival to Pulkovo Airport (New Terminal)

Welcome Bread & Salt Ceremony

Welcome dinner at Marble Palace with a view to Neva River

Entertainment for dinner: Cossack Dance Show

Day 2
5 Jun
2021
Sat

10:00 — 13:00 Morning Conference at Shtiglish Palace

13:00 — 14:30 Lunch at the Gallery of Shtiglish Palace

 

14:30 — 17:00 Afternoon Conference at Shtiglish Palace

19:00 — 22:00 Dinner at Grand Philharmonic Hall

Day 3
6 Jun
2021
Sun

10:00 — 13:00 Morning Conference at Hermitage Theater

13:30 — 15:00 Lunch at Atrium of the Commandants House of Peter & Paul Fortress

 

15:00 — 19:00 Afternoon City Sightseeing

Peter & Paul Fortress visit

Hermitage State Museum

20:30 — 23:30 Gala Dinner at Ethnographic Museum

Entertainment for dinner: Red Army Choir (or Naval Male choir)

Day 4
7 Jun
2021
Mon

Pulkovo Airport (New Terminal) Departure

 

 

 

DAY 1 — 4th June 2021, Friday

 Arrival to Pulkovo Airport (New Terminal)

 Welcome Bread & Salt Ceremony

Bread and Salt Ceremony is one of the oldest Russian traditions. When important, respected or admired guests arrive, they were greeted by young women in traditional costumes with a loaf of bread placed on a rushnik (embroidered towel). A salt holder or a salt cellar is placed on top of the bread loaf or secured in a hole on the top of the loaf.

The tradition originated as a folk custom in western Russia. As a sign of hospitality, when the emperor or empress visited their towns, merchants and gentry would present a loaf of bread placed on a round dish covered with an embroidered towel. The ceremony also was used prior to the marriage of a landowner when he traveled to each village on his estate, introducing his new bride to the peasants. The ceremony symbolized that the couple would never be without the necessities of life.

The tradition still is practiced, both in Russia (occasionally at weddings) and by descendants of Russians living in other countries (bread and salt is brought to a family member or friend when they move into a new home).

Man and woman, dressed in Russian national costumes serve Bread & Salt, while a folklore trio is playing and singing. The Ceremony is perfect in combination with the welcome reception during check – in (glass of champagne or a shot of Russian vodka). Ceremony duration is 20-30 min.

 Welcome dinner at Marble Palace with a view to Neva River

The largest hall in the Marble Palace was originally designed by Antonio Rinaldi. A description of the interior of the Large Room of 1785 enumerates numerous elements of the decor — three pictorial plafonds, murals on archs, moulded «musical trophies», columns of stucco work under the choirs for the orchestra, white tiled stoves with vases, lighting devices and furniture. A contemporary wrote that «… the palace had only one room with two tiers of windows — «for ball games» — with its windows looking out onto the Marble lane.» The Large (Gothic) Room is a unique palace interior, brightly reflecting the decorative art of Alexander Brullov. The Large (Gothic) room of the Marble Palace is likely to be the one of the finest palace halls in the whole St. Petersburg, where are held concerts, festivals, ceremonial receptions and exhibitions. Located on the right from the staircase this room is an ideal for the gala dinner for up to 320 pax with the size 384 sq.m.

The Cocktail can be done either in the Marble room or in the rooms close to the White Hall.

Recommended Entertainment:

— Classical quartette in historical costumes

— Ballet dancers

— Opera fragments

— Russian Welcome Bread&Salt,

— Balalajka Trio

— Cossack dancing

— Fire show in the courtyard

Recommended set-up for 240 pax.

 Entertainment for dinner: Cossack Dance Show

Cossack Dance Show is performance of traditional Cossack Russian folk dance routine consisting of acrobatic tumbles, jumps, breathtaking spins and leaps and the infamous Cossack kicks! It's also a traditional Russian entertainment for dinners, birthday parties and different functions.

The cossaks are a group of Russian military warriors who still exist today, but without the same military power they had in the past. The Cossacks had specific customs and traditions. The Cossacks of Russia were legendary horsemen and warriors, but it was really through their music and dance that they unleashed their relentless energy and passion for life and freedom. Cossack (or Hopak) dancing originated in southern Russian and Ukranian military communities. The general plan was to have a battle, win, then return and have a big dance off with all your comrades. The party was male-only, of course, and often involved pantomime style re-enactments of battlefield moments, with sabres et al. Cossack Dance captivates audiences with the ultimate in folklore presentation. Theirs is a truly remarkable performance, rich in energy, passion and excitement, that will leave lasting memories of a truly remarkable evening's entertainment.

The duration of the performance is about 20-25 minutes (depending on client’s wish).

Recommended as entertainment for Russian folklore dinners.

Usually dancing group include 8 couples, but size of the group can be changed depending on venue and on the budget.

 

DAY 2 — 5th June 2021, Saturday

 10:00 — 13:00 Morning Conference at Shtiglish Palace

Shtiglits Museum is located near Fontanka River Embankment and Summer Garden (from western side) and Neva river embankment (from northern side). Located in one of the oldest parts of the St. Peterburg in 5-10 minutes drive from Nevsky Prospect, Grand Hotel Europe, Corinthia Nevsky Palace and other hotels located on main street of St. Petersburg. Entry is from Solyanoy Pereulok.

Shtiglits Museum is a grate sample of architectural historic style, which is famous for its inner decorations, reflecting almost all historical epochs and art styles. Built in XIX century since then houses the State Design College. In 1878 the Applied Art Museum exposition was opened for the public. 

Main exhibition hall – the Grand hall is designed as a replica of Florentine courtyard under the glass roof. Entrance to the room is from second floor by beautiful main staircase from Galleries surround the exhibition room. Galleries are decorated by sculptures created by Academy Students.

Maximum Capacity without stage (500 persons) – with stage maximum 300 persons (30 Table of 10).

A cocktail can be served either in the entry room or in the galleries located on the second floor of the main Exhibition room. For big groups’ cocktails the Gallery is more recommended.

Various alternatives for catering existing for different budgets. Table settings can be provided in various colors and motives depending on if providing a classical evening / seating or folkloristic themes and table settings with Russian Samovars and Russian Scarf's in stead of table cloth. Seating should be taken in consideration for a stage of 40 m2 (430sq ft).

Stage Is not available – need to be built (approx. 10x4meters and 1,50 high)

Simple lightning existsi – need to be supplied separately

Sound equipment is not available and needs to be installed.

 13:00 — 14:30 Lunch at the Gallery of Shtiglish Palace

 14:30 — 17:00 Afternoon Conference at Shtiglish Palace

 19:00 — 22:00 Dinner at Grand Philharmonic Hall

It was named after D. Schostakovich, the oldest Philharmonic Hall in Russia, is almost two hundred years old. The building housing the Philharmonia was constructed in 1839 by the architect P. Jacot (the facade designed by C. Rossi) for the St. Petersburg Assembly of the Noble.

The hall with wonderful acoustics and a seating capacity of over 1500 has been the center of the city's musical life since the end of 1840es. Numerous renowned musicians of the XIX century performed here.

I. Andronikov, a famous artist and literary critic, said, it is still «one of the best places in the earth».

The Grand Philarmonic Hall is located in the very city center, close to Nevsky Prospect and opposite the Grand Hotel Europe. There is a main hall with two foyers which can be used for evening functions.

The floors are made with a special incline for comfortable seating during the concerts. For gala functions the floor can be planed. The main hall has a fixed stage construction convenient for any kind of entertainment.

A cocktail can be served either in the entry room / hall separately or in the foyers. The balconies can be also used for the cocktail.

Various alternatives for catering existing for different budgets. Table settings can be provided in various colors and motives depending on if providing a classical evening / seating or folkloristic themes and table settings with Russian Samovars and Russian Scarf's instead of table cloth

Recommended artist:

-Philharmonic Orchestra

-Classical Ballet performance

-Classical quartet

Recommended themes for events:

-Night reword evening

-Classical evening

Recommended:

Stage: Fixed stage available for conferences. During dinner floor will be planed and it will be necessary to build new stage.

Light: Simple in hall lightning is existing. For performances on the stage it is necessary to have additional light equipment

Sound equipment is available.

 

DAY 3 — 6th June 2021, Sunday

 10:00 — 13:00 Morning Conference at Hermitage Theater

The Hermitage Imperial Theater is located at Dvorzovaya embankment and it is a part of the State Hermitage complex of buildings. It was designed by Quarenghi in the 18 –th century and is famous for its classic style Interior & luxurious pink/white marble decoration. The theater was build on the order of Catherine II in 1785, and was used as a Royal theatre of the Russian Czars. Since then the most outstanding dancers, musicians and actors are performing there.

During the museum visit the group is invited to the Imperial Hermitage Theatre for the exclusive 40 minutes performance of the soloists of Mariinsky theatre, accompanied by the Governmental Symphonic Orquestra. The ballet dancers will perform the well known pieces of the such outstanding ballets as Swan Lake, Sleeping Beauty, Don Quiotes, Nut Crecker. The seats in the theater are not assigned (free sitting). The theater accommodates up to 250 people.

The welcome cocktail can be done in theater foyer but limited with Glass of Champaign only. The foyer accommodates up to 150 people. The recommended catering is Potel & Chabot & Concord Catering & Baqueting. For Glass of Champaign local Catering of the Hermitage can be used.

 13:30 — 15:00 Lunch at Atrium of the Commandants House of Peter & Paul Fortress

Located on the territory of Peter & Paul Fortress in the center of the city Commandant’s House was built in 1893 specially for commandant of the Fortress. Commandant’s family lived there. Also his office was located there. The glass roof above the yard of the commandant’s house was erected in 2003, the same period walls and the whole building was reconstructed. At present exhibition devoted to history of St. Petersburg is located in this building. The Atrium is used for different exhibitions and events as one huge area 600 m2. For seated dinner it is up to 300 people.

 15:00 — 19:00 Afternoon City Sightseeing

St. Petersburg city tour includes general city tour with main city attractions. You will pass the Canals, view of the many beautiful palaces facing the Neva River. St. Petersburg is the fourth largest city in Europe, has its old city part and modern part. City in spite of according to European measurements is a rather young city. During the tour you will get acquainted with the rather small and concentrated city center (around the Nevsky Prospect, Neva River, St. Isaacs Square and peter & Paul Fortress with its many canals and bridges and land marks such as St. Isaacs Cathedral, The Church on Spilled Blood, the Kazan Cathedral, the Singer Sewing machine Head Quarters- today the House of books — Dom Knigi, the Neva River, The Hermitage and the Winter Palace to mentioned a few of the possible spots that you will be surrounded of. During the tour several picture stops are done as well as an eventual opportunity to stop for souvenirs if time allows. City tour could be combined with a short visit to one of the many museums or canal trip by boat in summer.

 Peter & Paul Fortress visit

Peter & Paul Fortress was established by Peter the Great on May 16 (May 27 by the Gregorian Calendar) 1703 on small Hare Island by the north bank of the Neva River and now it is considered to be the birthplace of St Petersburg. The fortress contains several notable buildings clustered around the Peter and Paul Cathedral (1712-1733), which has a 123.2 m (404 ft) bell-tower (the tallest in the downtown) and a gilded angel-topped cupola. The Cathedral of St. Peter & Paul is the main part of the fortress complex. The Cathedral is the burial place of the Czars beginning from Peter the Great. The remains of Nicholas II and his family were buried here on the 17th of July 1998. It is also possible to walk up to the Fortress Murals, from where opens a wonderful panoramic view of the city. On the Fortress Murals you can enjoy the impressive facades of numerous Palaces, including the Hermitage, the Marble Palace, Basil Island Spire and other splendid architectural buildings.

 Hermitage State Museum

The State Hermitage is one of the largest and oldest museums of the world; it was founded in 1764 by Catherine the Great and open to the public since 1852. Its collections, of which only a small part is on permanent display, comprise nearly 3 million items, including the largest collection of paintings in the world. The collections occupy a large complex of six historic buildings along Palace Embankment, including the Winter Palace, a former residence of Russian emperors. Apart from them, the Menshikov Palace, Museum of Porcelain, Storage Facility at Staraya Derevnya and the eastern wing of the General Staff Building are also part of the museum. The museum has several exhibition centers abroad. The Hermitage is a federal state property. Since 1990, the director of the museum has been Mikhail Piotrovsky.

Out of six buildings of the main museum complex, four, namely the Winter Palace, Small Hermitage, Old Hermitage and New Hermitage, are partially open to the public. The other two are Hermitage Theatre and the Reserve House. The entrance ticket for foreign tourists costs several times as much as the fee paid by Russian citizens. However, the entrance is free of charge the first Thursday of every month for all visitors and daily for students and children. The museum is closed on Mondays. Entrance is in the Winter Palace from Palace Embankment or the Courtyard.

The experts say that if you were to spend a minute looking at each exhibit on display in the Hermitage, you would need 11 years before you’d seen them all.

 20:30 — 23:30 Gala Dinner at Ethnographic Museum

The Russian Ethnographic Museum is one of the largest European ethnographic museums. It was founded by the last Russian Emperor Nicolas II and nowadays it possesses a rich collection of cultural items of 157 European and Asian nations. The Museum's building was erected between 1902 and 1913 by architect Svinjin. The 615 square meters large Marble Hall is the memorial to Emperor Alexander III and it is recognized to be one of the most beautiful halls of St. Petersburg.

The entry room is suitable for a cocktail. On both sides in two floors the museum exhibition is located. The Marble Hall was designed to show the grandeur of the Russian Empire and its supreme authority over all the ethnic groups of the country, hall built in pink marble with a glass arched ceiling. The lower walls show engraver of people from all over the Soviet Union and around the room there are balconies.

Cocktail Location: A cocktail can be served either in the entry room / hall separately or as a cocktail around Soviet Union. In each hall, there will be a station with dance, music and tasting of the specialties from each republic (bread & salt with vodka in Russia, pepper vodka – in Ukraine, Green tea & sweets in Azerbaijan, dry wine – in Moldavia etc.)

Table settings can be provided in various colors and motives depending on if providing a classical evening / seating or folkloristic themes and table settings with Russian Samovars and Russian Scarf's instead of table cloth.

Marble Hall Capacity:

Seize — 615 m2 (6620 sq ft) — Length — 32,54 m (107 ft) — Width — 17,28 m (57 ft) — Height: 10 m (33 ft)

Capacity: Max 600 persons (without stage and using balconies), Ideally 400 persons (50 Table of 8)

Recommended artists:

— Cossack Choir (15)

— Military Orchestra (15)

-Balalaika entertainment (10)

-Cossack Dancers (10+10)

-Gypsy Group (song & Dance)

-Naval Orchestra (20)

-Military Orchestra (15)

 Entertainment for dinner: Red Army Choir (or Naval Male choir)

What can be more impressive than to have a male choir performing specially for you during lunch/dinner. Red Army Choir (or Naval Male choir), consisting approximately of 10 — 16 men (the number can vary, depending on place of performing and clients budget). The choir will wear Green Russian Military uniform (or Russian Naval Officers Blue uniform) and will perform upon the group arrival, during the dinner or special event, which sounds very impressive.

The performance will last for 20 — 25 minutes; the duration of the performance also may be different upon the requirements. The male choir may be combined with an military style brass orchestra.

All the choristers are of a philharmonic level. The repertoire is of a great variety: Military, Russian Folkloric or Classical songs. Usually they finish their performance with well-known traditional Russian song «Kalinka» together with guests.

 

DAY 4 — 7th June 2021, Monday

 Pulkovo Airport (New Terminal) Departure

Tsar Events Russia DMC & PCO Team has created Instagram Mask  «Welcome to Russia» to raise awareness about Russia Travel Potential and started Instagram flash mob to promote possibilities of Russia for Meetings, Incentives, Congresses, Events and Leisure tourism. 

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If you need assistance with getting tickets or private tour in St. Isaac Cathdral or other museums, or hotel accommodation you can always ask team of Tsar Events. Also we can help you with planning your special event, cultural or incentive program, conference and congress in Moscow or St. Petersburg.

Tsar Events Destination Management Company & Professional Congress Organizer provides all MICE services in all Russian cities.

Tsar Events Russia DMC & PCO is existing on the market already 10 years and we have very long list of satisfied clients and successful events.

We can help you in RUSSIA, UKRAINE, BALTIC STATES, BELARUS with any MICE needs. and with planning, organizing and operating of:

  • Meeting & Congress
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  • Theme Parties & Special Events
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  • Team-Building Activities
  • Venues & vendors Selection

Why Tsar Events Russia DMC & PCO?

  1. The only CMP   (Certified Meeting Professional) in Russia. Managing Director & Founder of the company Alexander Rodionov is the only CMP in the country  (since 2010)
  2. The first DMCP  (Destination Management Certified Professional) in Russia! Managing Director & Founder of the company Alexander Rodionov is the first DMCP in the country  (since 2011)
  3.  The only CITP  (Certified Incentive Travel Specialist) in Russia. Managing Director & Founder of the company Alexander Rodionov is the only CITP in the country  (since 2019)
  4.  We are the only company in Russia where all project managers are CIS  (Certified Incentive specialist) — since 2019
  5.  We are the first Accredited Destination Management Company  (ADMC) in Russia  (since 2015).
  6.  We wrote book Russia Survival Guide — first Book-instruction for Meeting planners who is organizing event in Russia. Published in 2013 and available online and in bookstores  (sold more than 20 000 books).
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  8.  We are winner of 4  (four!) World Travel Awards in category Russia’s Leading Destination Management company
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  10.  We are winner of ADMEI Achievements Award 2020 in nomination   «Best Tour Program» with incentive BMW Baltics   «Dreamland Program» in Moscow
  11.  We are finalist of ADMEI Excellence Award 2020 in nomination   «Excellence in Meeting Services» with SPIMUN 2019   (St. Petersburg International Model United Nations Conference)
  12. We are finalist of ADMEI Excellence Award 2016 in nomination   «Excellence in Entertainment Production» with SPIMUN 2015   (St. Petersburg International Model United Nations Conference)
  13.  We are finalist of ADMEI Excellence Award 2019 in nomination   «Excellence in Cultural and Tradition Integration» with our event Gala Dinner at Moscow GUM for FIFA World Cup 2018 Coca Cola Global Hospitality Program
  14.  We are the first Russian DMC opened Franchised office outside of Russia opening Tsar Events Panama DMC & PCO providing services in Panama Republic
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  18.  Our Project Manager Ekaterina Antonova, CIS is the winner of 2019 Linda Thompson Memorial Scholarship supported by ADME International
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  20.  Together with local public schools we are supporting new generation and promoting United Nations values organizing annual non-profit event — SPIMUN   (St. Petersburg International Model United Nations Conference) during 10 years already
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